Preparation: Before the meeting
Don’t think that the evaluations
are completely impromptu. The speaker would have spent hours or even
weeks in preparing the speech. The evaluator should spend at least 15
to 30 minutes preparing, to be able to give best evaluation that the
speaker deserves.
| - Read the speech project: Evaluator should make himself/herself familiar with the objective of the project.
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| - Read the evaluation guide for the project:
This gives the evaluator a template for evaluation of the speech. By
reading this guide, the evaluator can mentally prepare for what to look
for in the speech. This template can be used for writing down notes
while listening to the speech.
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| - Talk with the speaker:
Evaluator should make sure that he/she knows the goals of the speaker
and of specific areas in which the speaker would like help. It is best,
if the speaker exchanges with the evaluator list of things that he/she
would like the evaluator to comment on. This list could be based on
self-assessment or audience’s feedback of the previous speeches.
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| - Add more value:
Just to be different from other evaluators, find resources on the net
or other places such as Toastmaster’s newsletter where speakers can go
to excel the objective of the project. Make sure to mention these
resources during the evaluation.
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Introduce project: At the meeting, before the speech
Before a speech, the Toastmaster
invites the evaluator to give a brief of the objective of the speech.
Evaluators normally end up reading the objective directly from the
manual. Just reading objectives from the manual serves little purpose
and often leaves the audience confused. Following are some of the
suggestions to make this small allocated time efficient.
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Read the project in the manual: Form your own sentences and tell it to
the audience in few sentences. Have a sentence or two to explain the
importance of the project (e.g., why vocal variety is important or why
props are important in a speech). Please note that the majority of the
audience, especially guests and new members could be unaware of the
project. Spending 15 to 20 seconds on describing the project in your
own words is worth the time. The key to deliver information in short
time is to prepare.
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Help the audience focus on the objective: A better and meaningful
introduction to the project help the audience to focus on the objective
of the speech and makes their written evaluations more relevant.
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Listen to the speech: At the meeting, during the speech
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Make Notes: Evaluator should have the evaluation guide and speaker’s
list of areas to concentrate in front. Listen to the speech carefully
and make notes against these points. |
| Prepare Evaluation Speech: After the speech, based on your notes prepare the evaluation speech. |
Some tips for evaluations:
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a) Be Selective: You don’t have to comment on every point in the
evaluation guide. Select two or three important points and elaborate
them. |
| b) Be Honest: If you did not like some aspect of the speech, don’t say you did. |
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c) Encourage: There are many methods of conveying something the speaker
did well and some which speaker could improve. The manual “Effective
Speech Evaluation” explains these methods. The following link explains
some more techniques. http://www.toastmasters.com/killer-evals.html |
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d) Be Specific: For example, if the speech organization was confusing at
one point, say so but clearly address what confused you and offer a
suggestion for improvement. |
Delivering the evaluation: At the meeting, after the speech
Carefully select words while
delivering the evaluation because, how you say it is as important as
the content of the evaluation. Evaluator’s objective is to encourage
the speaker to give better speech, not to criticize.
Following are some of the guidelines for delivering the evaluation.
Please read the manual Effective Speech Evaluation for detailed
guidelines. It explains each of the below points with an example.
| - You are speaking for yourself not on behalf of the audience. Whatever you say is just your opinion.
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| - Avoid impersonal statements that imply someone other than you is giving the evaluation.
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| - Don’t repeat a point once you have made it. Repeating a point can sound like nagging.
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| - Don’t do anything that calls more attention to you than the speaker. Avoid exaggerated gestures.
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| - Motivate… Motivate… Motivate. Remember that you are helping your friend, not reviewing a movie!
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| - Always conclude on a positive note that helps the speaker build self-esteem and self-confidence.
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Get feedback on evaluation: After the meeting
After the meeting, meet the
speaker and talk to him/her. Take feedback for your evaluation from the
speaker. Get feedback from the audience on your evaluation. See if your
evaluation was accurate. These feedbacks will help you give a better
evaluation next time.
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