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Member Roles: Toastmaster |
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Toastmaster Detailed Description
| The main duty of the Toastmaster is to act as a genial host
and conduct the entire program, including introducing participants. If
the Toastmaster does not perform the duties well, an entire meeting can
end in failure. For obvious reasons this task is not usually assigned to a
member until he or she is quite familiar with the Club and its procedures.
Program participants should be introduced in a way that excites the
audience and motivates them to listen. The Toastmaster creates an
atmosphere of interest, expectation, and receptivity
PRIOR TO THE MEETING
- Check with the Vice President Education to find out if a special
theme has been set for the meeting and if there are any program
changes.
- Call the table topics master to discuss his or her duties. Also
provide the table topics master with a list of program participants to
insure these people will not be called on for responses
- Call all speakers in advance to remind them they are speaking.
Interview them to find out their speech title, manual project number,
purpose to be achieved, time requested, and something interesting
which you can use when introducing them (job, family hobbies,
education, why this topic for this audience, etc.).
- Call the general evaluator to confirm the assignment. Ask the
general evaluator to call the other members of the evaluation team
(speech evaluators, timer,
grammarian, ah
counter,
etc.) and remind them of their responsibilities.
- Prepare introductions for each speaker. A proper introduction is
important to the success of the speaker’s presentation.
- Prepare remarks which can be used to bridge the gaps between program
segments. You may never use them, but you should be prepared to avoid
possibly awkward periods of silence.
- Remember that performing as Toastmaster is one of the most valuable
experiences in your Club work. The assignment requires careful
preparation in order to have a smoothly run meeting.
AT THE MEETING
- Arrive early in order to finish any last-minute details.
- Check with the speakers for any last-minute changes.
- Sit near the front of the room and have your speakers do likewise
for quick and easy access to the lectern.
DURING THE MEETING
- Preside with sincerity energy and decisiveness. Take your audience
on a pleasant journey and make them feel that all is going well.
- Always lead the applause before and after the topics session, each
prepared speaker, and the general evaluator.
- Remain standing near the lectern after your introduction until the
speaker has acknowledged you and assumed control of the meeting; then
be seated.
- Introduce the general evaluator as you would any speaker; the
general evaluator then will introduce the other members of the
evaluation team.
- Introduce the table topics master as you would any speaker. If the
table topics master forgets to call for the timer’s report and vote
for "Best Table Topics Speaker," you do it.
- Introduce each speaker in turn.
- At the conclusion of the speaking program, request the timer’s
report and vote for "Best Speaker."
- Briefly reintroduce the general
evaluator. If the general evaluator
forgets to call for the timer’s report and vote for "Best
Evaluator," you do it.
- While votes are being tallied, invite comments from guests and
announcements (such as verification of next week’s program).
- Award trophies if your Club does so.
- Request the "Thought for the Day" if your Club has one.
- Adjourn the meeting, or if appropriate, return control to the
chairman.
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RESOURCES
Introducing the Speaker (Catalog No. 111)
Chairman (Catalog No. 200)
Patterns in Programming (Catalog No. 1314)
Master Your Meetings (Catalog No. 1312)
When You’re the introducer (Catalog No. 1 167-E) |
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