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Member Roles: General Evaluator |
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General Evaluator Detailed Description
| The general evaluator is just what the name implies—an
evaluator of anything and everything that takes place throughout the
meeting. The responsibilities are large, but so are the rewards. The
general evaluator is responsible to the Toastmaster
who will introduce you; at the conclusion of the evaluation segment of
the meeting, you will return control to him or her. You are responsible
for the evaluation team, which consists of the timer,
grammarian, ah
counter, and table topics evaluator if your Club has one. The usual
procedure is to have one evaluator for each major speaker, but this is
not necessary. You are free to set up any procedure you wish, but each
evaluation should be brief, yet complete. Methods for conducting the
evaluation sessions are limitless. Review the Effective Speech
Evaluation manual for ideas.
Prior to the Meeting
- Check with the Toastmaster to find out how the program will be
conducted and if there are any planned deviations from the usual
meeting format. Remember, always be ready when the meeting starts.
- Call all of the evaluators to brief them on their job and to tell
them whom they’re evaluating and what evaluation for- mat you will
be using. Suggest each evaluator call his or her speaker to talk
over any special evaluation requirements suggested in the manual for
the speech Have these members briefly state the purpose of their
jobs.
- During the briefing, emphasize that evaluation is a positive,
helping act. As conscientious Toastmasters, their goal must be to
help fellow Toastmasters develop their skills. Emphasize that
evaluations should preserve or at least enhance the self-esteem of
the speaker.
- Call the remaining members of the evaluation team to remind them
of their assignments.
- Prepare a brief but thorough talk on the purpose,
techniques, and benefits of evaluation (for the benefit of the
guests). Evaluation is a positive experience designed to help people
overcome weak habits and add power to good ones.
Upon Arrival at the Meeting
- Insure the individual evaluators have the speaker’s manual and
understand the project objectives and how to evaluate it.
- Greet all evaluators who are present. If an evaluator is not
present, consult with the Vice President Education and arrange for a
substitute.
- Verify each speakers time and notify the timer.
- Sit near the back of the room to allow yourself full view of the
meeting and its participants.
During The Meeting
- Take notes on everything that happens (or doesn’t but should).
For example: Is the Clubs property (trophies, banner, educational
material, etc.) properly displayed? If not, why? Were there
unnecessary distractions that could have been avoided? Create a
checklist from which you can follow the meeting. Did the meeting,
and each segment of it, begin and end on time?
- Cover each participant on the program. Look for good and
unacceptable examples of preparation, organization, delivery,
enthusiasm, observation, and general performance of duties.
Remember, you are not to reevaluate the speakers, though you may
wish to add something the evaluator may have missed.
- Before table topics,
you will be asked to stand and brief the audience on your team’s
means and methods of evaluation. Describe what way and how your team
will handle evaluations.
- Identify the grammarian,
ah counter, and timer
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- Request the "Word of
the Day," if your Club has one, from the grammarian.
- When introduced to conduct the evaluation phase of the meeting, go
to the lectern and introduce each evaluator. After each recitation,
thank the evaluator for his or her efforts. If the Toastmaster
neglected to call for the timer’s report and vote for "Best
Speaker" (if your Club has this award), do it before individual
evaluations are given.
- Wrap up by giving your general evaluation of the meeting, using
the notes you took as suggested above.
- You may wish to comment on the quality of evaluations. Were they
positive upbeat, helpful? Did they point the way to improvement?
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RESOURCES
Chairman (Catalog No. 200)
Effective Speech Evaluation (Catalog No. 202)
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