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Rio Copa Toastmaster guide |
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- Each week’s assigned Toastmaster is responsible
for making sure speakers and functionaries are reminded, and for entering
their names in the appropriate Agenda template.
- The Agenda template is for the convenience of the
Toastmaster; if the meeting does not follow one of the typical formats
(e.g. only 1 speaker; all-Table-Topics meeting; officer installation;
etc.) the times, headings, etc. are all changeable. The bottom line
is – the Toastmaster runs the meeting, and is responsible for
keeping it moving and on time.
- In addition to entering the Date; Meeting Theme; and Speaker
and Functionary Names, the Speech Information - manual number and name of
the project (which is typically NOT the speech title) – should be
included as well.
- Unless the basic template form is being altered (see
#3, above), all entry spaces are
indicated by italic, gray type on the template. Just fill
those in, then highlight the confirmed
entries and remove the italics and replace the gray type with black.
If unfilled functions remain, they should stay in italic / gray to
indicate they still need filling.
- The Toastmaster is responsible for sending out the
Agenda and making sure copies are available for any guests at the meeting.
It is suggested that at least a draft
Agenda be emailed to all members 1 – 2 days prior to the meeting
(Monday or Tuesday a.m.) as a reminder. If changes are needed, they
can be made the morning of the meeting.
- The Toastmaster is also responsible for checking on the
meeting room Wednesday morning and notifying the members. The main number
for Rio Auxiliary Services, which makes the room assignments, is
480-517-8216. Other numbers in that dept. are: Sasha, -78214;
Shelie, -78215; and Maribeth, -78225. Also, if needed, the reception
desk at the Rio Conf. Ctr. Is -78851. NOTE: Last minute room changes
are always possible. Members and guests should be advised to double
check the electronic marquee at either the Conf. Ctr. or the Rio Tower lobbies when they come for the meeting.
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